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How to Create Gmail Labels and Organize Them?

According to a recent study, the typical office worker gets more than 120 emails daily. This high volume often leads to cluttered and overwhelming inboxes.

Fortunately, Gmail offers a useful feature called labels, which goes beyond traditional folders and provides a flexible way to organize emails.

In this guide, we’ll cover everything you need to know about using labels effectively in Gmail. From creating labels to applying them strategically and exploring advanced techniques, you’ll learn how to master your inbox organization. So, let’s get started on this journey to label mastery and say goodbye to inbox anxiety!

Why Should You Create Labels In Gmail?

Let’s first understand the importance of Gmail labels and then get into its creation process. Well, here are some of the key reasons why you might think of creating labels in your Gmail.

  • Labels let you add several labels to a single email, but folders can only retain emails in one category. This lets you categorize emails with precision based on various criteria.
[For example, an email from a client can be labeled with the client’s name, the project it pertains to, and a “follow-up” label if needed.]
  • Labels make it easy to find specific emails. You can search by label or combine searches with keywords to pinpoint exactly what you’re looking for.
[Let’s say you’re looking for an email from Sarah regarding the marketing campaign. Just search for “marketing” and “Sarah” in the search bar.]
  • Using labels can be really helpful for organizing and staying on top of your tasks. You can create labels like “Follow Up” or “Waiting For” to categorize emails that require your attention. This way, you can easily see all the emails that need action at a glance.
  • Labels can streamline your workflow. You have the option to create labels for different projects, clients, or types of communications. This allows you to quickly group related emails together, making it easier to stay on top of different areas of your work.

Overall, Gmail labels are great for keeping your inbox organized and efficient. They help you save time searching for emails and stay on top of your workload.

How To Create Labels In Gmail Via Web Interface?

There are three main ways to create a new label in Gmail:

1. From An Email

  • Login to your Gmail account.
  • Open an email you want to categorize.
  • Click the “Label” icon (usually a folder symbol) at the top.
  • Select “Create new” and give your label a descriptive name.

Select Create new - Create labels Gmail

  • Once you are done with naming, click “Create.”

click Create -New labels Gmail

2. From the Main Gmail Menu

  • Go to your Gmail account.
  • On the left-hand side of your Gmail window, find “Labels.”
  • Click on “+” to create new label.

find Labels - Create Labels Gmail

  • A pop appears and give your label a descriptive name.
  • After feeding the details, click “Create.”

Create Gmail Labels

3. From Gmail settings

  • Sign in to your Gmail account.
  • Click the gear icon in the top right corner.
  • Select “See all settings” from the drop-down menu.

Select See all settings -Gmail Labels Create

  • Look for the “Labels” and click on it.
  • Scroll down and hit “Create new label.

Create new label - Gmail

  • Fill the details and tap on “Create.”

tap on Create-Gmail Labels

Eventually, new labels will be created and shown in the labels section.

 How To Create Labels In Gmail Via Gmail App?

Unfortunately, creating labels directly on an Android smartphone isn’t possible. However, you can still add labels to your emails. Alternatively, if you’re using an iPhone, you can easily create Gmail labels by following these straightforward steps.

  • On your iPhone or iPad, open the Gmail app.
  • Tap the Menu. Click on the three horizontal lines located at the top left corner.
  • Scroll down and tap “Create new.”

Create new - Gmail Label

  • Type the details and tap “Done” located in the top right corner.

Type details - Gmail Label Creation

How To Create A Nested Label?

  • Go to your Gmail account.
  • Click on the gear icon in the top right corner.
  • Select “See all settings” from the drop-down menu.
  • Navigate to the “Labels” tab.
  • Scroll down and click on “Create new label.”
  • Enter the label name (existing (or) new one). Underneath the name field, there will be an option to “Nest label under.” Click on the dropdown menu. Select the label (parent label) where you want this sub-label to be categorized.

create the nested label - Gmail

  • Click “Create” to create the nested label.

How To Organize Emails With Gmail Labels?

Now that you’ve made your Gmail labels, let’s get to work organizing those emails! Here are a few handy tips to help you get started:

1) When a new email arrives, quickly assign an appropriate label. Make sure the email is sorted properly right from the start.

2) If you have a large project or a client with multiple subcategories, consider using nested labels. you to create a hierarchical structure that makes it easier to navigate and locate specific emails within a broader category.

3) You can apply multiple labels to your emails in Gmail. It’s useful when an email is associated with multiple categories or projects. Just choose the labels you want from the drop-down menu or use keyboard shortcuts to apply them.

4) Assign colors to your labels, so you can easily spot them with just a quick glance. Using color coding can make it easier for you to quickly spot and organize your emails.

5) Automate the labeling process by creating filters that apply labels to incoming emails based on specific criteria. It’s great for handling newsletters, promotions, or emails from certain senders.

6) Don’t forget to archive your labeled emails. When you archive emails, they won’t clutter your primary inbox anymore, but you can still find them using the labels.

Once you’ve organized your Gmail with labels, you might also want to know how to delete them. Check out our guide on How To Delete Labels In Gmail? to keep your inbox tidy and organized.

Frequently Asked Questions

1. How many labels can I create in Gmail?

There’s no strict limit on the number of labels you can create in Gmail. However, Gmail’s interface can only display up to 500 labels at a time.

2. Can I edit or delete labels in Gmail?

Absolutely! You can edit a label name by right-clicking on it and selecting “Edit.” To delete a label, right-click and choose “Delete.” Remember, deleting a label also removes it from any emails it’s applied to.

3. How can I automatically label emails in Gmail?

Use filters! You can easily set criteria in Gmail to automatically apply labels to matching emails based on the sender address or keywords in the subject line.

4. What happens if I delete a label with emails in it?

The emails themselves won’t be deleted, they’ll just be unlabeled. They’ll still be in your inbox unless you’ve archived them.


Now that you know how to create and manage Gmail labels, it’s time to start using them. Open your Gmail account right now to create your first label, and start organizing your inbox. Manage your emails effortlessly and keep your inbox organized, so you can focus on what’s important.

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