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How To Save Email As PDF In Gmail

Just think of this, you need an important email for an upcoming meeting, but unfortunately, there’s no Wi-Fi in sight. Perhaps you would want to send an email to someone who doesn’t use Gmail. Now what?

Don’t worry, Gmail lets you save your emails as PDFs. PDFs are a universally compatible format that can be read on any device, whether you’re online or offline. So, how do you save email as PDF in Gmail?

Keep reading this blog post, as you will find everything you need to know about saving emails as PDFs on your desktop, iPhone, and Android.

How To Save Email As PDF In Gmail?

Follow these detailed steps to save your emails as PDFs in Gmail.

  • Log in to your Gmail account.
  • Open the email you want to convert into a PDF.
  • Tap on the “Print icon” at the top right corner. It usually resembles a printer symbol.

Print icon Desktop-how to download gmail email as pdf

  • A print preview window will pop up.

Print window desktop-gmail download email as pdf

  • Click on the destination and select “Save as PDF” from the drop-down.

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  • Hit “Save.”

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  • A pop-up window appears.

Desktop-how to download emails from gmail as pdf

  • Choose a destination folder from your desktop. Ensure that the “Save as type” option is set to “PDF document (.pdf)”.

PDF confirmation-download gmail emails as pdf

  • Click “Save”. Your email will now be saved as a PDF in the chosen location.

How To Save Email As PDF On Android?

Here is how to save your emails as PDFs on Android.

  • Launch the Gmail app on your Android phone.
  • Open the email you want to convert to PDF.
  • Find the three-dot menu in the top right corner.
  • Select “Print” from the menu.

Print option-download email as pdf gmail

  • A print preview will appear. Look for a drop-down menu at the top (it might vary depending on your Android version and phone model).

Preview window-download gmail emails as pdf

  • Select “Save as PDF” from the menu.

Save as PDF-how to download email as pdf gmail

  • Click on the “Download” icon (it might resemble a downward arrow).

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  • Choose the destination folder where you want to save your PDF.

jpeg-optimizer_Save PDF-how to save emails as pdf

  • Hit “Save.”

How To Save Email As PDF On iPhone?

Except for a few steps, saving an email as a PDF on an iPhone is quite similar to how it is done on an Android device. Here’s how.

  • Go to Gmail and open the email you want to save as PDF.
  • Click on three dots and select “Print” from the menu.
  • You’ll see a print preview with various options.
  • Choose “AirPrint”.
  • Tap on the “Share” icon in the top right corner.
  • Select “Save to Files” in the share menu,
  • Choose the destination folder where you want to save your PDF.
  • Your iPhone will now save the email as a PDF in your chosen location.

What Are The Benefits Of Saving Emails As PDFs?

  • You can access PDFs on any device without an internet connection. This can be really useful when you want to check an email during a meeting without Wi-Fi or while you’re on the go.
  • You can easily share PDFs with anyone, no matter what operating system or software the recipient is using.
  • Yet times emails can be accidentally deleted or lost when switching email providers. Saving emails as PDFs creates a secure backup.
  • You can store PDFs on your computer’s hard drive, cloud storage, or even a physical flash drive for long-term safekeeping.
  • Managing a cluttered inbox is tough. Saving emails as PDFs helps you categorize them with clear filenames in designated folders on your computer.
  • Some PDF software gives the option to add password protection to your PDFs. This extra layer of security is beneficial for emails containing sensitive information.


Can you save a Gmail email as a file?

Yes! You can save Gmail emails as PDFs on desktop and mobile. This portable file can be easily shared, accessed offline, and securely archived.

How do I export an email as a PDF?

Open your email and access the print menu (usually a printer icon). Instead of choosing a physical printer, select “Save as PDF” or a similar option. Choose a file location and name, then save! This works on desktop and most mobile email apps.

How do I export Gmail emails?

To export multiple Gmail emails, use Google Takeout! Select Gmail and desired folders, choose the download format (e.g., .mbox), and download your archive. This won’t create PDFs but lets you save a large chunk of emails for future use.


So there you have it! Going forward, you won’t have to stress about any Wi-Fi woes or compatibility issues. Simply grab your device and follow the easy steps provided above to quickly convert your Gmail emails into flexible PDFs in a matter of seconds.

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